A/P Specialist

Apply by eMail:do_not_reply@invalidemail.com

Description:
SUMMARY
Reviews and processes invoices on a daily basis with accuracy and proper documentation. Prepares payments to vendors in a timely manner.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
 
25%   Reviews and processes invoices on a daily basis
15%   Maintains accounts payable unpaid and paid invoice files
15%   Analyzes problem invoices and applies solution if possible before presenting to materials management or purchasing department
10%   Prepare, mail and file check payments to vendors on a bi-weekly basis
10%   Maximize accounts payable discounts and tax credits
6%     Set up new vendors, maintain and update W-9 on a regular basis and prepare 1099 once a year
5%     Reviews all invoices for proper signature and code with complete supporting documentation
6%     Reviews on a monthly basis all invoices on hold status and verifies with authorizing department that they are still valid
3%     Run broker commissions every other month and process freight check and mail once a week.
3%     Maintains supplier codes and A/P file procedures.
2%     Provide assistance to outside auditors at year end
 
** The A/P Specialists cover for each other in case of absence, vacation, etc.
 
QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 
 
EDUCATION and/or EXPERIENCE
Must have computer skills and previous accounts payable experience. QAD experience helpful.
 
LANGUAGE SKILLS
Must be able to communicate effectively both written and verbally.
 
PHYSICAL DEMANDS 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift and carry up to 20 lbs. on an as needed basis.
Must be able to move throughout the office environment as needed.
Must be able to sit at desk for long periods of time, up to 8 hours.
 
WORK ENVIRONMENT
Office environment
 
ACCOUNTABILITIES CHECKLIST
Planning
Prioritizes and schedules own work
 
Develops long-range objectives and plans to meet them i.e. Purchase card/receiving procedure/AP procedures.
 
Coordinating
Checks the quality and timeliness of own work
 
Communicates company programs and procedures to others i.e. internal procedures with purchasing department.
 
IMPACT ON JEL SERT SUCCESS
This job is directly related to the company’s cash flow. Vendor terms, discounts and payments can affect cash flow differently through

Apply by eMail:do_not_reply@invalidemail.com

Job Created: Fri Oct 30 2009 07:21:40 AM
Last Modified: Fri Nov 20 2009 07:30:55 AM